Mississauga Reps
Mississauga Reps
Mississauga Reps RULES OF OPERATION
Click on any of the section areas below for that sections particular points and details.
 
Section #1: Governance and Scope
Section #2: Team Officials and Responsibilities
Section #3: Parent or Guardian Code
Section #4: Players Code
Section #5: Dress Code
Section #6: Refund Policy
Section #7: Players Equipment
Section #8: Ice Time Policy
Section #9: Use Of Affiliated Players (APs)
Section #10: Complaint Procedures
Section #11: Subsidization
Section #12: Official Team Budgets
Section #13: Payments to Team Officials
Section #14: Team Bank Accounts
Section #15: Financial Statements
Section #16: REPS Official Website, Twitter and Facebook page
Section #17: Shanahan Tournament
Section #18: Summer Hockey and School Hockey
Section #19: Coaches with Children on their Team
Section #20: Team Meetings
Section #21: Team Rules
Section #22: Permissions to Skate
Section #23: Releases
Section #24: Provincial Championships
Section #25: Use Of Club Logo
Section #26: Payments to Club Members or other related parties
Section #27: Dispute Resolution Process
Section #28: Consent to Video and Photograph
Section #29: Statistics
Section #30: Player positions
Mississauga Reps RULES OF OPERATION
Section #1: Governance and Scope
1.1: Incorporation, Legal Status

The Reps of Mississauga Hockey Club Inc. was incorporated under the Ministry of Consumer and Business Services of Ontario on February 11, 2003 as a not-for-profit non-share corporation and operates under the guidelines of its Rules of Operation and the rules of the Greater Toronto Hockey League, Ontario Hockey Federation, Hockey Canada and the government of Ontario with up-to-date government filings and by-laws.  

 

 

 

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1.2: Teams registered within the GTHL

The Reps of Mississauga ice a total of eight teams in the GTHL "AAA" category:

  • Minor Atom - AAA
  • Major Atom - AAA
  • Minor Peewee - AAA
  • Major Peewee - AAA
  • Minor Bantam - AAA
  • Major Bantam - AAA
  • Minor Midget - AAA
  • Major Midget - AAA
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1.3: Responsibilities of the President and General Manager

The President and General Manager is responsible for the day-to-day operations of the Club.  A part of those responsibilities includes regularily reminding Team Officials of GTHL tampering rules and the Club's committment to diligently investigate allegations of tampering by its team officials once known.

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1.4: Mission Statement

Our Club's Mission Statement can be found under the Heritage tab of this sites main menu.

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Section #2: Team Officials and Responsibilities
2.1: Definition of Team Officials

Team Officials are defined as an individual who has signed a GTHL Team Officials Registration Card that has been properly registered with the league.

A maximum for five registered officials are allowed per team -  including Head Coach, Assistant Coache(s), Trainer and Manager.

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2.2: Team Officials Responsibilities


(a)  It is the responsibility of each Team Official to learn the Clubs policies and procedures. Failure to do so may result in suspension or termination of those individuals found to be in default.

(b)  The Head Coach is selected by the Clubs General Manager and is responsible for the selecting his on-ice staff members. Final approval to card any Team Officials is that of the Clubs General Manager.

(c)  The Club will communicate its business directly to the Head Coach and Team Manager only.

(d)  All Team Officials must show respect for each player, parent or guardian at all times.

(e)  All Team Officials are considered representatives of the Club and as such are expected to respect all of the league's code of conduct including honouring GTHL rules agaisnt tampering.

(d) When requested, all Team Officials will respond back quickly to the Club by phone or email.

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Section #3: Parent or Guardian Code
3.1: Parent and Guardian Code of Conduct and Responsibilities

(a) Parents agree to pay their share of the Team fees.  These fees are to be paid in full prior to the start of the regular season unless other arrangements have been made in a written agreement directly with the Club.

(b) All parents and guardians shall adhere to the Clubs policies and procedures which include providing the teams' trainer with a letter from a doctor authorizing his return to play from injury before his next on/off ice session.

(c) Parents and guardians have an obligation to remain positive and show respect towards all Club Officials, Team Officials and all players at all times. Failure to do so may result in your son/daughters suspension or removal from their Team.

(d) Any disagreement with the Team will be dealt with as per Clubs Dispute Resolution Process and GTHL policies and procedures - see Section 27

(e) Any disagreement with the Club will be dealt with as per Section 10

(f) If a parent is found to have acted in a violent or threatending manner towards a Team Official, such behaviour will be reported to the league.

(g) Parents and Guardians will allow their child to play for their affiliated team when called upon.

(h) Parents agree to pay their proportionate share of any outstanding team fees at the conclusion of the season.

(I) If a parent or guardian believes they child has been subjected to any type of abuse they are to contact the Club GM immediately, in writing, by mail or email.

(J) In the event of an injury requiring a player to miss a game, parents shall supply the Club with a Doctor's letter authorizing their return to play.

 

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Section #4: Players Code
4.1: Players Code of Conduct and Responsibilities


(a) Players will show respect for all Club and Team Officials at all times.

(b) Players will abide by all Team rules.

(c) Players will abide by Club policies and procedures.

(d) Players will play for their affiliated team when called upon to do so.

(e) Players who fail to abide by these policies may be suspended or released from their team.

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Section #5: Dress Code
5.1: Nature of the Dress Code

The dress code outlines the standard of dress to which you and your team are expected to adhere to while representing the Club in all league, playoff, tournament and exhibition games. Dress codes set a positive image for the organization. Failure to adhere to proper dress codes may result in a one game suspension. Continued dress code infractions may result in removal from the Team.

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5.2: Coaches Dress Code

All coaches shall be dressed in REPS jacket, dress pants, dress shoes or boots, dress shirt and tie.

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5.3: Trainers Dress Code

All Trainers shall be dressed in REPS tracksuits with suitable boots or running shoes. The trainer shall also have his/her trainer’s kit around their waist at all times while on the bench or on the ice.

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5.4: Players Dress Code

All players shall be dressed in REPS jacket, dress pants, dress shoes or boots, dress shirt and tie.

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Section #6: Refund Policy
6.1: Refund Policy for a Player that has been released from the Team


If registration fees, sponsorships and additional monies have been paid to the Club and/or Team and that player is released from the team, that player shall receive a rebate calculated as follows:

(a) Registration Fee: The Club will deduct a charge of $35 for every league and tournament game or Club provided practice scheduled for the team, regardless if the player participated.  No money will be refunded for any equipment purchased.

(b) Team Fee: The Team will deduct a charge of $30 for each of the following, regardless if the player participated: every day of training camp, any exhibition games, team private ice sessions, off-ice training sessions, video sessions and their share of tournament entry fees.   In addition, the player will also pay his/her share of any coaching or team trainer fees.

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6.2: Refund Policy for a Player requesting a release from the Team

Any player who requests a release from the team and it is granted, either by the Club or the League, will forfeit all of their registration fees, team fees and sponsorship fee and will pay their proportionate share of their remaining Team fees.  No money will be refunded for any equipment purchased.

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6.3: Refund Policy regarding injured players

No registration, team fee, sponsorship fee or coaching fee shall be repaid should a player be unavailable due to sickness or injury. 

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Section #7: Players Equipment
7.1: Equipment

(a) Player and team registration fees do not include equipment.

(b) Hockey pants may not be cut in the inner thigh for any reason. 

(c) Socks, with excessive holes, must be replaced by the Team.

(d) Damaged Team sweaters must be replaced by the Team.

(e) All mandatory Reps gear must be used by the player, unless a suitable explanation is provided to the Club in writing, prior to its use.

(e) Pants with Zippers may not be used.

(f) No nicknames are allowed on Team jerseys.

(g) The following jersey numbers may not be used:  00, 99 or any higher number

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Section #8: Ice Time Policy
8.1: Final Decisions Concerning Players Ice Time

The point of view of the organization is that all players should play however it recognizes that certain game situations call for extending or limiting of player ice time.  As such the Head Coach has the final say on how much or how little ice time a player is to receive in any game. 

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8.2: Procedures Regarding Lost Ice Time Complaints

If a parent or guardian is unhappy with a player’s ice time, and finds the coach did not adhere to the Ice Time Policy as set out in their initial team meeting prior to card signing, they are to follow the Clubs Dispute Resolution Process regarding complaints, which can be found in Section 27.

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Section #9: Use Of Affiliated Players (APs)
9.1: Organizational Philosophy regarding Affiliated Players

Being asked to play up a year for your affiliated team should be viewed as an honor.

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9.2: Affiliated Players and Practices

At the beginning of the season AP team coaches and managers will meet to decide what practices are best to bring up their AP players.  Once the dates / times have been agreed on, team managers will provide the date and time that your son may practice with their AP team.  The benefit of doing practicing wit your AP team is that the additional ice is free; your son will practice at a higher level; your son will be exposed to new coaches and drills; and when called upon to play a game with their AP team will be able to contribute.

 

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9.3: Affiliated Players attendance at games

At the beginning of the season the head coaches of the “affiliated” teams will agree on how they would like to handle game situations. Contacting of AP players should only be done through the Head Coach or the Team Manager. Obviously, advance notice is preferred, but clearly teams and players must be flexible with last minute notice.  It is an expectation that if a player is asked to play up with their AP team then unless there is a family emergency, injury or an issue with school then the requested player will play. Should a player decline the Club GM may levy a one game suspension to that player. 


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9.4: Affiliated Players and Conflicts

It is the responsibility of the affiliated team to provide players regardless of a conflict with their own practice or game, provided the team requiring the player can demonstrate to the GM that the player call-up is essential.

 

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9.5: Affiliated Goaltenders

While we understand that a goalie may simply be there to sit on the bench, an affiliated team will provide a goalie when requested on an alternating basis.  The team requiring the goaltender will pay all of the required admission fees for two parents and one player and will reimburse the parent for their mileage at a rate 0f $0.54 per kilometer.

 

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9.6: Disputes between Affiliated teams

Should a team not supply a player or players as requested by their affiliated team, that team would lose one 90-minute practice slot.

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9.7: Team Affiliations for AP Players

Teams are affiliated as follows:

  • Minor Atom to Major Atom
  • Major Atom to Minor Peewee
  • Minor Peewee to Major Peewee
  • Major Peewee to Minor Bantam
  • Minor Bantam to Major Bantam
  • Major Bantam to Minor Midget
  • Minor Midget to Major Midget
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Section #10: Complaint Procedures
10.1: Complaints against the Club

Complaints against the Club are to be made in writing and mailed to the attention of the GM:
c/o REPS HOCKEY CLUB
734 Glenleven Cr., Mississauga Ontario, L5H 1B1

or emailed to:

repsgm@rogers.com

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10.2: 24-Hour Rule

To avoid emotional or angry outbursts and behaviors at both games and practices, the “24-Hour Rule” is in force for all coaches, parents, players and guardians. This requires you to wait a period of 24 hours before making your concerns known to the appropriate party. 

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Section #11: Subsidization
11.1: Requests for Financial Assistance

The Club will consider written requests for subsidization of players. However any parent granted subsidization by the Club, whole or in part, will be asked to repay the subsidy in full should that parent take their son or daughter to another organization to finish the season or to another Club at the conclusion of the season in which the subsidy was granted.

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11.2: Repayment of Subsidized Registration Fees

If a subsidized player decides to leave the Club prior to the end of the season, a pro-rata charge of registration fees used to date will be calculated and billed to the parent or guardian and submitted to the GTHL. The bill will be calculated as follows: $13.94 for each day beginning September 1 and ending with the date the player’s release was processed by the league.

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Section #12: Official Team Budgets
12.1: Budget Approval

(a) Team budgets will be presented in a format approved by the Club.

 

(b) Team budgets with full disclosure of anticipated fees for the season must be provided to each parent prior to the signing of the player registration card at tryouts in April, at which time a parent will be asked to sign a compliance form, indicating they agree to pay their proportionate share of the budget.

 

(c) An interim budget must be presented on or around September 15, November 15 and January 15 of each season.

 

(d) The Final budget must be presented no later than 28 business days after the conclusion of the last team event.

 

(e) Each of these budgets is to be emailed to thw Club's GM at repsgm@rogers.com

 

(f) It is noted and agreed that the Club has no responsibility with regards to any team budget.

 

(g) Player registration fees are determined by the total number of players a team chooses to card.  Should a team card the suggested number of players the player's registration fee would be $3305.  This fee includes an average of 2x90min on-ice team practices per week mid September through mid March.

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12.2: Team Budget Limits

There are no restrictions regarding the size of a team's budget.  Such budget shall be in place providing the budget has been agreed by all team parents, in writing. 

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12.3: Clubs Position on Team Debts

Under no circumstance is the Club responsible for the debts incurred by any of its' teams unless a mutually signed agreement is in place.

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Section #13: Payments to Team Officials
13.1: Payment to Team Officials

Payments by parents and sponsors to all Team Officials must be outlined in the budget.  

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13.2: Honorariums to Non-Paid Coaches

Gas money for transportation to or from league games, practices, exhibitions and tournaments, hotel fees (and associated daily food and beverage honorariums) are a legitimate expense for nonpaid, non-parent coaches. No paid coach or coach with a player on the team may receive such payments. Gas money is to be calculated at $0.54 per KM for the first 5000 km and then $0.48 per KM thereafter.  Milage reports are to be submitted (with verification) at the beginning of each month. Tournament Hotel fees at are set at a maximum of $150.00 per night and tournament honorariums are $50.00 per day.
 

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Section #14: Team Bank Accounts
14.1: Signatures for Team Bank Account

Team bank accounts must have at least three signing officiers comprosed of one carded Team Official and two others who are unrelated to and independent from any Team Official.  All cheques or withdrawls must have the signature of one team parent who is not a Team Offiical.

 

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Section #15: Financial Statements
15.1: Team and Club Financial Statements

Team financial statements are to be handed out to parents five times per year as follows:

  • Prior to signing
  • On or about September 15
  • On or about November 15
  • On or about January 15
  • Closing budget within 28 days after your last team function

Any dispute over team finances shall be dealt with via our Dispute Resolution Process which can be found in Section 27 of this document.

Club financial statements are available as of December 31st of the following season and are available to the parents of currently registered participants of the Club only. Requests are to be made in writting and sent by registered mail to our office. Statements will then be delivered within ten business days. 

 

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Section #16: REPS Official Website, Twitter and Facebook page
16.1: Official Reps Website, Twitter Feed and Facebook page

The Official website of the Reps is: www.repshockey.com

The Offical twitter account of the Reps is: @GTHLreps

The Offical Facebook site of the Reps is: https://www.facebook.com/MississaugaRepsAaaHockeyClub/

 

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Section #17: Shanahan Tournament
17.1: Shanahan International Tournament

Those teams that fall within the age groups of our Club tournament – The Shanahan International Ice Hockey Tournament - are required to participate.

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Section #18: Summer Hockey and School Hockey
18.1: Summer Hockey and School Hockey

The Club understands players may choose to participate for their school hockey team and realizes the player could play in the morning or afternoon of a GTHL game date. 

The Club does not sanction or condone participation in any summer hockey event and no team shall play as the Mississauga Reps.  

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Section #19: Coaches with Children on their Team
19.1: Coaches with Children on their Team

The Club policy allows for a Team Official to coach his own child. However, if the Club General Manager determines that a coach’s son/daughter is not of AAA caliber, which shall be at the sole discretion of the General Manager, then the coach will be asked to remove his son/daughter from the team. Should the coach decide not to remove his son/daughter from the team, both the coach and the son/daughter shall be removed. However if the child is of AAA caliber, the Club expects its Team Officials to keep the best interest of the team in their minds at all times while playing their child accordingly. Should the Club determine that they are not keeping the best interests of the Team in mind, as it relates to the playing time of the son/daughter, a warning, suspension or termination may result.

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Section #20: Team Meetings
20.1: Team Meetings

Teams are asked to hold a minimum of five Parental meetings per hockey season that coincide with the handing out of team budgets. Those meetings are to be held prior to card signing in April, in September, November, January and at your season ending function.  It is noted that circumstances may arise that will alter these times.

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Section #21: Team Rules
21.1: Team Rules

Individual Teams may have their own Team rules, provided they do not override the Club Rules of Operation or those governing hockey in Canada. These Team rules are to be presented to the General Manager prior to their presentation to your parents. All Team Rules must be explained to the parents in detail, who must sign to signify compliance.

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Section #22: Permissions to Skate
22.1: Permissions to Skate with non-GTHL teams and Junior teams

Permissions to skate with a non-GTHL team or Junior team will be provided at the conclusion of the season, if requested, by emailing the Club GM at repsgm@rogers.com  Please ensure the name of the team you would like your son to tryout for is included in the email.

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Section #23: Releases
23.1: Releases

The Club General Manager is the only member of The Reps of Mississauga Hockey Club Inc authorized to provide a player release.  A coach or other carded official may not promise or provide a player release. The parties requesting a release are asked to follow the Club Dispute Resolution Process outlined in Section 27 - Point 1.

 

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Section #24: Provincial Championships
24.1: Provincial Championships

The team attending the Provincial Championship shall book one room at the designated team hotel, at the organizations expense, for use by the General Manager, for the duration of the tournament.

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Section #25: Use Of Club Logo
25.1: Use Of Club Logo

No unauthorized use of the Club logo is permitted. The General Manager prior to its production must first authorize all items with the Club logo in writing. Failure to adhere to this will be considered a violation of copyright and will be dealt with accordingly.

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Section #26: Payments to Club Members or other related parties
26.1: Payments to Club Members or other related parties

Should the Club make payments to or for the benifit of Club members or other related parties, beyond reimbursement of reasonable expenses, such payments will be duly disclosed in the Club's annual financial statements.

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Section #27: Dispute Resolution Process
27.1: Dispute Resolution Process

In the event of a dispute between a parent and a carded team official the following process must be adhered to:

(a) After waiting 24-hours, the parent is to request a formal meeting be set up with the carded official in question and with at least one of our Assistant General Managers acting as mediator.   This request for a meeting, which is to include the reasons why such a meeting is being requested, is to be emailed to the Reps General Manager at repsgm@rogers.com 

(b) At the conclusion of that meeting if a parent still feels aggrieved he/she may request a 1 on 1 meeting with the Club GM.

(c) At the conclusion of the 1 on 1 meeting if a parent still feels aggrieved he/she may then request a hearing at the GTHL.

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Section #28: Consent to Video and Photograph
28.1: Consent to Video and Photograph

(a) The Club, at times, may make use of a video analysis system designed to breakdown video quickly for our coaching staffs.  Select league and playoff games may be shot over the course of the season.  These videos will be made available on USB to your coaches who will use them as both a learning and teaching tool for video playback sessions.  

(b) The Club will also, from time to time, edit and make use of these videos or portions of these videos, and post them on our Club website, Facebook or Twitter pages.

(c) The Club will also take on-ice team photos and game action photos and post them to the Club's website, facebook, twitter or instagram accounts.

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Section #29: Statistics
29.1: Maintaining Player Stats on the Club Web Site

In an effort to promote our players to OHL, NCAA and Tier II teams, the Club will be maintaining up-to-date player stats on its website (www.repshockey.com) for all Bantam, Minor Midget and Midget players.

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Section #30: Player positions
30.1: On-Ice Positions

The team's Head Coach, at his descrection, may from time to time, change a player's on-ice position should he feel such a move is in the best interest of the team.

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November 18th, 2017
The Toronto Shanahan International Hockey Tournament is for Elite and AAA Minor Atom, Major Atom, Minor Peewee and Major Peewee teams from Canada, the U.S. and Europe.  Played in Toronto the first weekend of every November
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